TERMS AND CONDITIONS OF BOOKING WEDDING RECEPTION/CIVIL MARRIAGE CEREMONY:

1. CONDITIONS

A completed and signed Wedding Agreement Form and appropriate interim payment is required within 14 days of the original verbal booking. Should this not be forthcoming Buckland-Tout-Saints Hotel (hereafter referred to as Hotel) shall be entitled to treat the provisional booking as cancelled.

2. PRICE

In the event of any taxation change beyond the control of the hotel (e.g. increases in the standard rate of VAT) the Hotel reserves to vary the prices quoted to an extent which reflects such charges.

3. LOSS OR DAMAGE

The client is responsible for any loss or damage caused to the Hotel property/equipment or any equipment hired to the client, by the client or the client’s guests.

4. FINISHING TIMES

Functions must finish at the time agreed when booking and extensions of the time may not be possible.

5. NUMBERS ATTENDING

On the enclosed agreement is shown the number of guests attending the Wedding reception. This is the minimum number that will be charged for. An increase in number may be possible.

6. PAYMENT TERMS FOR WEDDING RECEPTIONS

• a) Deposit required: £150.00 – Blue Room
  £250.00 – Queen Anne Room
  £500.00 – Banqueting Room
  with Wedding Reception/Marriage Ceremony Agreement Form to secure reservation.
  
• b) 50% of anticipated account three months prior to Wedding Reception.
  
• c) Remainder of anticipated account one month prior to Wedding Reception.
  
• d) Any extra charges should be settled within seven days of Reception.
  

7. PAYMENT TERMS FOR WEDDING CEREMONIES

• a) Appropriate room hire charge with Wedding Reception/Ceremony Agreement Form.
  
• b) Any extra charges should be settled within seven days of Reception.

8. CANCELLATIONS

In the event of cancellation by the client, the Hotel will undertake to mitigate its losses and re-let the function room(s) with similar catering arrangements. The Client will be responsible for the loss incurred by the Hotel in the event that the function rooms remain unoccupied, or are occupied at a lower income level for the Hotel on the date booked. The cancellation charges imposed by the hotel will therefore reflect the actual loss. Any postponement and contracted business will be treated as cancellation.

9. CANCELLATION BY HOTEL

The Hotel reserves the right to cancel the booking if:

• a) Any part of the Hotel is closed or unavailable because of an event beyond the Hotel’s control.
  
• b) The booking may, in the reasonable opinion of the Hotel, damage the reputation of the Hotel.
  
• c) Either party becomes insolvent.